Design & Artwork Guidelines

Creating a great custom patch starts with a well-prepared design. At Custom Embroidered Patches UK, we make the process simple, but understanding a few key guidelines will help you get the best possible result.

This page explains how to prepare your artwork so your patches come out clean, clear, and true to your vision.

1. Accepted File Formats

You can send your design in the most common formats, including:

  • PNG
  • JPG
  • PDF
  • AI (Adobe Illustrator)
  • PSD (Photoshop)

Vector files (AI, EPS, PDF) are preferred as they allow for the most accurate scaling and detail.

If you’re unsure, just send what you have. Our team can help refine it.

2. Image Quality and Resolution

For the best results:

  • Use high-resolution images
  • Avoid blurry or pixelated files
  • Ensure text and details are sharp and readable

Low-quality images may need to be redrawn, which can add time to the process.

3. Minimum Text Size

Embroidery has physical limitations, so very small text may not stitch clearly.

As a general guide:

  • Keep text at least 4-5 mm in height
  • Avoid overly thin fonts
  • Use bold, simple lettering where possible

If your design includes small text, we’ll advise you during the proof stage.

4. Colour Guidelines

Embroidery uses thread rather than printed ink, so:

  • Colours are matched using available thread shades
  • Exact digital colour matches may not always be possible
  • Gradients and shading are simplified into solid stitch areas

For best results:

  • Use solid colours
  • Limit the number of colours where possible
  • Clearly indicate your preferred colours if you have specific requirements

5. Design Complexity

Highly detailed designs may need adjustment for embroidery.

Keep in mind:

  • Fine lines may be thickened
  • Small details may be simplified
  • Complex artwork may be converted into a stitch-friendly version

Simple, bold designs usually produce the best-looking patches.

6. Patch Size and Shape

Your patch size affects how much detail can be included.

  • Larger patches allow for more detail
  • Smaller patches require simpler designs

We can produce:

  • Standard shapes (circle, square, rectangle)
  • Custom shapes based on your design

We’ll help you choose the best size during the quote process.

7. Border Styles

Most patches include a border for durability and finish.

Common options include:

  • Merrowed border (raised stitched edge)
  • Heat-cut border (clean cut edge for custom shapes)

The right border depends on your design and intended use.

8. Backing Options

Choose the backing based on how you plan to use your patch:

We can recommend the best option for your needs.

9. Digital Proof Process

Before production begins, you will receive a digital proof of your patch.

This includes:

  • Final design layout
  • Colours and stitching style
  • Size and proportions

You can request changes at this stage. Production only starts once you approve the design.

10. Need Help With Your Design?

If you don’t have a finished design, don’t worry.

We can help with:

  • Cleaning up rough artwork
  • Converting ideas into patch-ready designs
  • Adjusting layouts for better embroidery results

11. Submit Your Artwork

Ready to get started?

  • Upload your design through our quote page
  • Or send it directly via our contact form

Our team will review your artwork and guide you through the next steps.

12. Contact Us

If you have any questions about artwork or design requirements:

We’re here to help you create a patch that looks exactly how you want it.